§600.40. Reimbursement Process

a)         Invoices and supporting documentation verifying payments made by the public port district under this Program shall be submitted to the Department in duplicate.

 

b)         Supporting documentation shall include, at a minimum:

 

1)         Copies of all cancelled checks.  If cancelled checks are not available, an affidavit from the recipient that payment was made;

 

2)         An itemization of all direct costs and unit rates for each direct cost item;

 

3)         A list of employees by classification, time spent by each employee on the project for the invoice service period, and the hourly rate of each employee; and

 

4)         The low bid amount and award date, if applicable.