§508.160. Records of Proceedings

a)         A full and complete record shall be kept of all proceedings. The record shall consist of the following:

 

1)         all pleadings (including all notices and responses thereto), motions, and rulings;

 

2)         a transcript of the hearing, if any, and all evidence received;

 

3)         a statement of matters officially noticed;

 

4)         any offers of proof, objections and rulings thereon;

 

5)         any proposed findings and exceptions;

 

6)         any decision, opinion, or report by the administrative law judge;

 

7)         all staff memoranda or data submitted to the administrative law judge or members of the Department in connection with their consideration of the administrative hearing; and

 

8)         any communication prohibited by Section 10-60 of the IAPA [5 ILCS 100/10-60].  No such communication shall form the basis for any finding of fact.

 

b)         The record shall also contain the following:

 

1)         Subpoenas;

 

2)         Requests for Subpoenas;

 

3)         Cover letters;

 

4)         Notices of Filing;

 

5)         Certificates of Mailing for regular mail and return receipts for certified mail; and

 

6)         Discovery Requests.

 

c)         The Department shall be the official custodian of the records of administrative hearings held before the Department.