§310.50. Definitions

The following definitions of terms are for purposes of clarification only.  They affect the Schedule of Rates (Subpart B), and Negotiated Rates of Pay (Appendix A).  Section 310.500 contains definitions of terms applying specifically to the Merit Compensation System.

 

"Adjustment in Salary" – A change in salary rate occasioned by a previously committed error or oversight, or required in the best interest of the State as defined in Sections 310.80 and 310.90.

 

"Agency" means an agency (e.g., Department, Board, Commission, etc.) of Illinois State government whose employees are subject to this Part.

 

"Anticipated Starting Salary" – A position-specific rate or range within the pay grade or salary range assigned to the classification title to which the position being filled is allocated and based on the value of the work to be performed in the position description.  The anticipated starting salary is published in the posting of a position opening.  When valuing the work to be performed in the position description, agencies, boards and commissions shall consider questions based on the factors located in Section 310.80(e).  The factors are: is the valuation consistent with the treatment of other similar situations; is the valuation equitable in view of the particular circumstances; what are the staffing needs and requirements of the employing agency; and are there labor market influences on recruitment for the classification or position.  Some of the questions to be considered are: how are others in this title in the agency compensated; how many staff does the position supervise; what is the scope of the position's area of responsibility; is the position similar to positions at other agencies and, if so, how are those employees compensated; what types of subordinates report to the position and how are they compensated; does this position require a license that is difficult to obtain; has the agency unsuccessfully attempted to fill the position and if so, how many times; and if the position has private sector counterparts, how are they compensated?  This is a non-exhaustive list of factors and questions for agencies, boards and commissions to consider when developing an anticipated starting salary.

 

"Bargaining Representative" – The sole and exclusive labor organization (union, chapter, lodge or association) recognized, as noted in an agreement with the State of Illinois, to negotiate for one or more bargaining units and may include one or more locals.

 

"Bargaining Unit" – The sole and exclusive labor organization that represents and includes at least one position and its appointed employee as specified in a Certification of Representative, Certification of Clarified Unit or corrected certification issued by the Illinois Labor Relations Board as authorized by Sections 6(c) and 9(d) of the Illinois Public Labor Relations Act [5 ILCS 315].

 

"Base Salary" – A dollar amount of pay specifically designated in the Negotiated Rates of Pay (Appendix A) or Schedule of Rates (Subpart B).  Base salary does not include commission, incentive pay, bilingual pay, longevity pay, overtime pay, shift differential pay or deductions for time not worked.

 

"Bilingual Pay" – The dollar amount per month, or percentage of the employee's monthly base salary, paid in addition to the employee's base salary when the individual position held by the employee has a job description that requires the use of sign language, Braille, or another second language (e.g., Spanish), or that requires the employee to be bilingual.

 

"Classification" – The classification established by the Department and approved by the Civil Service Commission based on Section 8a(1) of the Personnel Code [20 ILCS 415] and to which one or more positions are allocated based upon similarity of duties performed, responsibilities assigned and conditions of employment.  Classification may be abbreviated to "class" and referred to by its title or title code.

 

"Class Specification" – The document comprising the title, title code, effective date, distinguishing features of work, illustrative examples of work and desirable requirements.

 

"Comparable Classes" – Two or more classes that are in the same pay grade.

 

"Creditable Service" – All service in full or regularly scheduled part-time pay status beginning with the date of initial employment or the effective date of the last salary increase that was at least equivalent to a full step.

 

"Demotion" – The assignment for cause of an employee to a vacant position in a class in a lower pay grade than the former class.

 

"Department" or "CMS" means the Department of Central Management Services.

 

"Differential" – The additional compensation added to the base salary of an employee resulting from conditions of employment imposed on the employee during normal schedule of work.

 

"Director" means the Director of the Department of Central Management Services.

 

"Divided Class" – The classification established by Section 8a(1) of the Personnel Code [20 ILCS 415], represented by more than one bargaining unit as certified by the Illinois Labor Relations Board.  The divided classes effective January 24, 2023 are:

 

Title	Title Code
Apparel/Dry Goods Specialist III	01233
Automotive Shop Supervisor	03749
Bridge Mechanic	05310
Bridge Tender	05320
Civil Engineer I	07601
Civil Engineer II	07602
Civil Engineer III	07603
Clinical Laboratory Associate	08200
Clinical Laboratory Technician I	08215
Clinical Laboratory Technician II	08216
Educator	13100
Educator Aide	13130
Educator – Career and Technical	13103
Engineering Technician II	13732
Engineering Technician III	13733
Engineering Technician IV	13734
Heavy Construction Equipment Operator	18465
Highway Maintainer	18639
Highway Maintenance Lead Worker	18659
Housekeeper	19600
Human Resources Trainee	19694
Labor Maintenance Lead Worker	22809
Laboratory Assistant	22995
Laboratory Associate I	22997
Laboratory Associate II	22998
Laborer (Maintenance)	23080
Licensed Practical Nurse I	23551
Licensed Practical Nurse II	23552
Maintenance Equipment Operator	25020
Maintenance Worker	25500
Pest Control Operator	31810
Power Shovel Operator (Maintenance)	33360
Property and Supply Clerk II	34792
Property and Supply Clerk III	34793
Public Service Administrator	37015
Silk Screen Operator	41020
Social Service Aide Trainee	41285
Storekeeper I	43051
Storekeeper II	43052
Storekeeper III	43053
Stores Clerk	43060

 

"Entrance Base Salary" – The initial base salary assigned to an employee upon entering State service.

 

"Hourly Pay Grade" – The designation for hourly negotiated pay rates is "H".

 

"In Between Pay Grade" – The designation for negotiated pay rates in between pay grades is ".5".

 

"In-hire Rate" – An in-hire rate is a minimum rate/step for a class that is above or below the normal minimum of the range or full scale rate, as approved by the Director after a review of competitive market starting rates for similar classes or as negotiated between the Director and a bargaining unit.

 

"Midpoint Salary" – The rate of pay that is the maximum rate and the minimum rate in the salary range added together divided by two and rounded up or down to the nearest whole dollar.

 

"Option" – The denotation of directly-related education, experience and/or knowledge, skills and abilities required to qualify for the position allocated to the classification.  The requirements may meet or exceed the requirements indicated in the class specification.  The following options are for the Public Service Administrator classification and have a negotiated pay grade and/or a broad-banded salary range assigned:

 

1	=	General Administration/Business/Marketing/Labor/Personnel
2	=	Fiscal Management/Accounting/Budget/Internal Audit/Insurance/Financial
2B	=	Financial Regulatory
2C	=	Economist
3	=	Management Information System/Data Processing/Telecommunications
3J	=	Java Application Developer
3N	=	Networking
4	=	Physical Sciences/Environment
6	=	Health and Human Services
6B	=	Day Care Quality Assurance
6C	=	Health Statistics
6D	=	Health Promotion/Disease Prevention
6E	=	Laboratory Specialist
6F	=	Infectious Disease
6G	=	Disaster/Emergency Medical Services
6H	=	Illinois Council on Developmental Disabilities Program Specialist
6I	=	Rehabilitation Counseling
7	=	Law Enforcement/Correctional
7A	=	Sworn Law Enforcement
8A	=	Special License − Architect License
8B	=	Special License − Boiler Inspector License
8C	=	Special License − Certified Public Accountant
8D	=	Special License − Federal Communications Commission License/National Association of Business and Educational Radio
8E	=	Special License − Engineer (Professional)
8F	=	Special License − Federal Aviation Administration Medical Certificate/First Class
8G	=	Special License − Clinical Professional Counselor
8H	=	Special License − Environmental Health Practitioner
8I	=	Special License − Professional Land Surveyor License
8J	=	Special License - Registered American Dietetic Association/Public Health Food Sanitation Certificate/Licensed Dietician
8K	=	Special License − Licensed Psychologist
8L	=	Special License − Law License
8N	=	Special License − Registered Nurse License
8O	=	Special License − Occupational Therapist License
8P	=	Special License − Pharmacist License
8Q	=	Special License − Religious Ordination by Recognized Commission
8R	=	Special License − Dental Hygienist
8S	=	Special License − Social Worker/Clinical Social Worker
8T	=	Special License − Professional Educator License and Administrative Endorsement
8U	=	Special License − Physical Therapist License
8V	=	Special License − Audiologist License
8W	=	Special License − Speech-Language Pathologist License
8Y	=	Special License − Plumbing License
8Z	=	Special License − Special Metrologist Training
9A	=	Special License – Certified Internal Auditor
9B	=	Special License – Certified Information Systems Auditor
9C	=	Special License – Landscape Architect
9D	=	Special License – Certified Real Estate Appraisal License
9G	=	Special License − Registered Professional Geologist License

 

The following options are for the Senior Public Service Administrator classification and have a broad-banded salary range assigned:

 

1	=	General Administration/Business/Marketing/Labor/Personnel
2	=	Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial
2A	=	Revenue Audit Field Manager
2B	=	Financial Regulatory
3	=	Management Information System/Data Processing/Telecommunications
4	=	Physical Sciences/Environment
5	=	Agriculture/Conservation
6	=	Health and Human Services
6H	=	Illinois Council on Developmental Disabilities Program Policy
7	=	Law Enforcement/Correctional
7A	=	Sworn Law Enforcement
8A	=	Special License – Architect License
8B	=	Special License – Boiler Inspector License
8C	=	Special License – Certified Public Accountant/Certified Internal Auditor
8D	=	Special License – Dental License
8E	=	Special License – Engineer (Professional)
8F	=	Special License – Clinical Professional Counseling
8G	=	Special License – Geologist
8H	=	Special License – Environmental Health Practitioner
8I	=	Special License – Illinois Auctioneer License
8K	=	Special License – Licensed Psychologist
8L	=	Special License – Law License (Illinois)
8M	=	Special License – Veterinary Medicine License
8N	=	Special License – Registered Nurse License (Illinois)
8O	=	Special License – Occupational Therapist License
8P	=	Special License – Pharmacist License
8Q	=	Special License – Nursing Home Administrator License
8R	=	Special License – Real Estate Broker License
8S	=	Special License – Social Worker/Clinical Social Worker
8T	=	Special License – Professional Educator License and Administrative Endorsement
8U	=	Special License – Landscape Architect
8Z	=	Special License – Certified Real Estate Appraisal License

 

Other classification titles contain an option and the option also may denote differences in the distinguishing features of work indicated in the classification specification.  The classification titles containing an option are:

 

Children and Family Service Intern, Option 1

Children and Family Service Intern, Option 2

Health Services Investigator I, Option A – General

Health Services Investigator II, Option A – General

Health Services Investigator II, Option C – Pharmacy

Juvenile Justice Youth and Family Specialist Option 1

Juvenile Justice Youth and Family Specialist Option 2

Medical Administrator I Option C

Medical Administrator I Option D

Medical Administrator II Option C

Medical Administrator II Option D

Physician Specialist − Option A

Physician Specialist − Option B

Physician Specialist − Option C

Physician Specialist − Option D

Physician Specialist − Option E

Research Fellow, Option B

 

"Pay Grade" – The numeric designation used for an established set of steps or salary range.

 

"Pay Plan Code" – The designation used in assigning a specific salary rate based on a variety of factors associated with the position.  Pay Plan Codes used in the Pay Plan are:

 

B	=	Negotiated regular pension formula rate for the State of Illinois
E	=	Educator – Career and Technical for the Department of Juvenile Justice and Educator title for the State of Illinois AFSCME negotiated 12-month regular pension formula rate
J	=	Negotiated regular pension formula rate for states other than Illinois, California or New Jersey
L	=	Educator – Career and Technical for the Department of Juvenile Justice and Educator title for the State of Illinois AFSCME negotiated 12-month alternative pension formula rate
M	=	Educator title AFSCME negotiated 9-month regular pension formula rate at the Illinois School for the Visually Impaired
N	=	Educator and Educator – Career and Technical titles Illinois Federation of Teachers negotiated 9-month regular pension formula rate for the Illinois School for the Deaf
O	=	Educator title AFSCME negotiated 9-month regular pension formula rate at the Illinois Center for Rehabilitation and Education-Roosevelt
P	=	Educator – Career and Technical for the Department of Juvenile Justice and Educator title for the State of Illinois AFSCME negotiated 12-month maximum-security institution rate
Q	=	Negotiated alternative pension formula rate for the State of Illinois
S	=	Negotiated maximum-security institution rate for the State of Illinois
U	=	Negotiated regular pension formula rate for the state of California or New Jersey
V	=	Educator title AFSCME negotiated 9-month regular pension formula rate at the Department of Juvenile Justice
W	=	Educator title AFSCME negotiated 9-month alternative pension formula rate at the Department of Juvenile Justice
X	=	Educator title AFSCME negotiated 9-month maximum security rate at the Department of Juvenile Justice

 

"Promotion" – The appointment of an employee, with the approval of the agency and the Department of Central Management Services, to a vacant position in a class in a higher pay grade than the former class.

 

"Reallocation" – A position action in which gradual changes in a single position's assigned duties and responsibilities accumulate and result in the assignment of the position to another class.

 

"Reclassification" − A position action that occurs subsequent to approval of a new or revised classification by the Civil Service Commission and results in the assignment of a position or positions to a different class.

 

"Reevaluation" – The assignment of a different pay grade to a class based upon change in relation to other classes or to the labor market.

 

"Salary Range" – The dollar value represented by Steps 1c or the Step with the lowest salary through 8 or the Step with the highest salary of a pay grade assigned to a class title.

 

"Satisfactory Performance Increase" – An upward revision in the base salary from one designated step to the next higher step in the pay grade for that class as a result of having served the required amount of time at the former rate with not less than a satisfactory level of competence.  (Satisfactory level of competence shall mean work, the level of which, in the opinion of the agency head, is above that typified by the marginal employee.)

 

"Transfer" – The assignment of an employee to a vacant position having the same pay grade.

 

"Whole Class" – The classification established by Section 8a(1) of the Personnel Code [20 ILCS 415], represented by no more than one bargaining unit as certified by the Illinois Labor Relations Board and to which no more than one bargaining unit pay grade is assigned.

 

"Work Year" – That period of time determined by the agency and filed with the Department in accordance with 80 Ill. Adm. Code 303.300.

 

(Source:  Amended at 47 Ill. Reg. 10482, effective July 1, 2023)