§4203.40. General Submission Guidelines

a)         Guidelines for Data Submission and Collection

Data must be submitted electronically to the Illinois Department of Insurance no later than November 30 of each year.

 

b)         Penalties

Failure to comply with any of these specifications may subject the insurer to those penalties described in Section 1204 of the Code.

 

c)         Leading Zeros

Since fields are not fixed-length, leading zeros and spaces should be omitted.

 

d)         Negative Numbers

Negative numbers will be submitted as a dash before the number (without a space between the negative and number).  For example a negative one hundred dollar premium would be coded -100.

 

e)         Data Reported by Illinois and Multi-State

All required data will be reported in the aggregate for:

 

1)         Illinois only; and

 

2)         multi-state, including Illinois.

 

f)         Required Data Elements

Data shall be reported for the following nine insurance elements:

 

1)         Number of written exposures;

 

2)         Amount of direct written premiums;

 

3)         Amount of direct earned premiums;

 

4)         Amount of paid losses;

 

5)         Amount of outstanding losses;

 

6)         Amount of paid allocated loss adjustment expenses;

 

7)         Amount of outstanding allocated loss adjustment expenses;

 

8)         Number of paid claims; and

 

9)         Number of outstanding claims.

 

g)         Required Lines or Coverages of Insurance

The Department requires that data be submitted for classes within the following 9 lines or coverage types of insurance.

 

Coverage Type	Line of business
Residential Fire	01.0
Homeowners Multiple Peril	04.0
Business Owners Packages	05.0
Medical Malpractice	11.0
Earthquake	12.0
Other Liability	17.0
Private Passenger Automobile Liability	19.2
Commercial Automobile Liability	19.4
Private Passenger Automobile Physical Damage	21.1

 

h)         Reported by Zip Code

All Illinois data reported for line 01.0, 04.0, 19.2 and 21.1 must be reported by zip code.  All other data within the data call is to be reported on a statewide basis.

 

i)          Reported by Form Type

There will be a separate record for each line, class, or type of coverage for each form type used in writing a policy.  Note that an insurer may use any one or more of the form types within the same line or class of insurance.  When multiple form types are used the insurer must generate a record for each of those form types.

 

(Source:  Amended at 42 Ill. Reg. 20370, effective November 1, 2018)